The Best Free Invoice Templates for Photographers

If you want to get paid, you have to invoice. But creating invoices is often a tedious and frustrating process. With HoneyBook, you create beautiful invoices quickly, using custom photographer invoice templates, and you can share them online to get paid sooner.

The Best Free Invoice Templates for Photographers

Create your own invoice for free

Invoicing Software
Want to create gorgeous invoices? Use HoneyBook’s photography invoice templates. You can turn them into professional, on-brand invoices in just a few minutes. Then, post them in your online client portal and send automatic reminder emails to get paid faster.

Photography Invoicing Software

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Invoice Generator
Don’t want to access all of our awesome features for free? Create a simple invoice using our free invoice generator.

Photography Invoice Generator

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Want Invoice Templates Made Just for Photographers

portraitPhotography

Portrait Photography

Whether you focus on engagements, take business headshots, photograph newborns, or capture graduation milestones -- this template is perfectly designed for you.

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foodPhotography

Food Photography

If your primary subject is food (of any type), you need an invoice template that accommodates all the extra tasks you take on, like baking and styling. This template checks all the boxes.

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eventPhotography

Event Photography

Specialize in shooting corporate events, weddings, galas, and birthday parties? This template is exactly what you need.

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 Like Having Your Own Personal Assistant

HoneyBook: Like Having Your Own Personal Assistant

From styling clients and selecting props to photographing and editing, a lot goes into a typical client engagement. Add in administrative tasks like invoicing, client management and scheduling, and running your photography business can quickly take over your life.

HoneyBook gives you the freedom to focus on the people and moments that matter most, by automating all the mundane tasks that keep you in business. With HoneyBook, you can create profiles for your leads and clients and keep key documents, payments, and communication logged alongside their contact info. You can also create beautiful proposals, contracts, and invoices using custom photography templates -- and send them as a group to make onboarding fast and easy. When clients book or projects wrap, you can accept payments directly through HoneyBook to keep everything professional and organized.

As for your clients? They can view their photography intake form, proposal, contract, invoice, and payment history in a personalized (and branded!) client portal.

Everything you need to look professional and run your business efficiently comes built into HoneyBook.

HoneyBook for Photographers
Free invoice templates

Want to send your clients automatic payment reminders?

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How to Customize Your Photography Invoice Template Like a Pro

How to Customize Your Photography Invoice Template Like a Pro

The first thing you need to do is pick an invoice template that matches your client engagement and customize it to your branding. One really great way you can do this is by using an image from the session as the invoice banner. Not only does it give your clients a taste of the final set of images they’ll be getting (which might encourage them to pay your invoice a little faster!), but it also allows you to add a personal touch to an otherwise generic invoice.

When you’ve got the invoice looking the way you want, it’s time to plug in your business and client info. This includes:

  • The invoice number, based on your invoice numbering system (like 001 or #1)
  • Your business information -- like your name, logo and phone number
  • Your client’s contact information
  • The date you send the invoice, and the date payment is due
  • All services performed (or a breakdown of the package your client selected)
  • An explanation of all services included (to minimize questions)
  • The cost of each service
  • Taxes or discounts factored into the invoice total
  • Any terms and conditions regarding payment and the release of photos

After you enter all the relevant information, you can hit send. The invoice will be uploaded into HoneyBook’s online client portal, where clients can pay it directly, and an email will be sent to your client notifying them that they have a new invoice available.

Create Beautiful Photography Invoices in 3 Easy Steps

Select Template & Customize

Simply select the photography invoice template that best matches your client engagement and edit elements to match your business. You can swap out stock images for your own and add your logo to brand the invoice. You can even customize invoices to match each individual shoot, by uploading an image from that shoot into the header.

Enter Invoice Details

When you’ve got your invoice looking the way you want, add in all the relevant details to make payment simple and straightforward. Be sure to include your client’s information, your business details, and a description and price for each service to minimize questions.

Calculate Cost & Send

Now just direct HoneyBook to do the math -- including any required taxes or discounts for giveaways -- to ensure that there are no mathematical errors, and click send. Your invoice will be posted in your client portal and an email will be sent to let your clients know they have an invoice waiting for them.

7 Types of Invoices for Photographers

Whether you charge a reservation fee to book sessions in your calendar or you package your services together, HoneyBook has the templates you need to create stunning invoices for each and every client. This collection of photography invoice templates includes:

7 Types of Invoices for Photographers
  • Standard Invoice: Create a basic invoice to send out when you send over the final selection of images.
  • Recurring Invoice: Manage client payment plans effortlessly, by sending monthly or bi-weekly invoices.
  • Prepayment Invoice: Send deposit invoices when clients book a session.
  • Time-Based Invoice: Easily create and send invoices for your hourly packages.
  • Credit Invoice: Update clients when you issue refunds or when their accounts have positive balances.
  • Debit Invoice: Notify clients when payments are due and when they’re overdue.
  • Mixed Invoice: Share account charges and credits on the same billing statement.

Why Do Photographers Need Online Invoices?

Get paid fast

Even if you don’t send over a final selection of images until your invoice has been paid, waiting on client payments can be a little frustrating and stressful. (After all, you’ve sunk hours into photographing and editing to get the collection looking just right.) But with HoneyBook, you can easily speed up client payments by sending online invoices, accepting online payments, and emailing out automatic reminders.

Deliver an Amazing Client Experience

Let’s face it. Your clients are looking for an extremely personalized experience. In fact, many want to feel like they’re your only client. Using HoneyBook, you can make that happen by personalizing all of your documents to individual clients. You can use smart fields to tailor proposals and contracts. You can add photos from a client’s session to their invoices, and you can add your own branding to every document and space.

Simplify Taxes, Discounts & Installments

You don’t have the time to calculate tax percentages or manually recreate invoices for payment plans. You have shoots to plan, sessions to book, clients to photograph, and images to edit. If you use HoneyBook, you don’t have to. You can simply check a few boxes and click a button and HoneyBook will do all the math for you -- perfectly, every time.

Capture More Moments

Whether you love capturing love stories, new beginnings, exciting milestones, or a little bit of everything -- you prefer to be behind the camera, not creating invoices from scratch. HoneyBook is here to make sure you can spend more of your time doing what you love most by providing you with invoice templates, sending automatic payment reminders, and processing payments seamlessly.

Why Do Photographers Need Online Invoices?

The Best Business Software for Photographers

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Proposals

Simplify the onboarding process by creating professional proposals with custom photographer business templates. Then, combine your proposal with a contract and an initial invoice to eliminate back and forth at every step.
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Contracts

Protect your business by getting official contracts signed before kicking off a project. All you have to do is select a photographer contract template, populate it with your chosen legalese, add in your clients’ information using smart fields, and click send. Your clients can view and sign your contract online, and HoneyBook will update you throughout the process to keep you in the loop.
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All-in-One Solution

Spend less time toggling between tools and more time focused on your clients, by using photography business software like HoneyBook. You can manage everything from contracts and invoices to payments and scheduling in one place. You can even use HoneyBook as a CRM for your photography business to organize client information and communication.
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Mobile app

Keep things moving while you’re on the go. Share your photography business forms from home, check on client actions from your car, and communicate with clients while you wait for them to arrive for a session. Regardless of where you are, HoneyBook makes it possible for you to handle important tasks from your mobile device.
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Scheduling

Avoid double booking by handing off your schedule to HoneyBook. Just set your availability, embed your calendar link into an automatic email, and let your clients schedule when it’s convenient for them.
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Online Payments

Instead of waiting for a check in the mail or an online transfer, use HoneyBook to accept credit and debit payments, directly. Beyond just looking more professional, it will help you keep your financial records organized in one place. All of your invoices, payments, and receipts will be saved to your dashboard.

It's free to try. We hope you do.

93% of members would recommend HoneyBook to a friend.