The Best Free Invoice Templates for Photographers
If you want to get paid, you have to invoice. But creating invoices is often a tedious and frustrating process. With HoneyBook, you create beautiful invoices quickly, using custom photographer invoice templates, and you can share them online to get paid sooner.
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Portrait Photography Invoice
Whether you focus on engagements, take business headshots, photograph newborns, or capture graduation milestones -- this template is perfectly designed for you.
Food Photography Invoice
If your primary subject is food, you need an invoice template that accommodates all the extra tasks you take on, like baking and styling. This template checks all the boxes.
Event Photography Invoice
Specialize in shooting corporate events, weddings, galas, and birthday parties? This invoice template is what you need to ensure you’re paid for all the setup, hours, and effort put into day-long shoots.
HoneyBook: Like Having Your Own Personal Assistant
From styling clients and selecting props to photographing and editing, a lot goes into a typical client engagement. Add in administrative tasks like invoicing, client management and scheduling, and running your photography business can quickly take over your life.
HoneyBook goes beyond a photography CRM software to manage your entire clientflow. It gives you the freedom to focus on the people and moments that matter most by automating all the mundane tasks that keep you in business.
With HoneyBook, you can connect your invoices with photography contracts to streamline your booking process, or send them separately. It all depends on your unique processes. You can also accept payments through HoneyBook’s online payment software to keep everything professional and organized.
As for your clients? They can view their photography intake form, proposal, contract, invoice, and payment history in a personalized (and branded!) client portal.
Everything you need to look professional and run your business efficiently comes built into HoneyBook.
HoneyBook for Photographers
Want to send your clients automatic payment reminders?
How to Customize Your Photography Invoice Template Like a Pro
The first thing you need to do is pick an invoice template that matches your client engagement and customize it to your branding. One really great way you can do this is by using an image from the session as the invoice banner. Not only does it give your clients a taste of the final set of images they’ll be getting (which might encourage them to pay your invoice a little faster!), but it also allows you to add a personal touch to an otherwise generic invoice.
When you’ve got the invoice looking the way you want, it’s time to plug in your business and client info. This includes:
- The invoice number, based on your invoice numbering system (like 001 or #1)
- Your business information -- like your name, logo and phone number
- Your client’s contact information
- The date you send the invoice, and the date payment is due
- All services performed (or a breakdown of the package your client selected)
- An explanation of all services included (to minimize questions)
- The cost of each service
- Taxes or discounts factored into the invoice total
- Any terms and conditions regarding payment and the release of photos
After you enter all the relevant information, you can hit send. The invoice will be uploaded into HoneyBook’s online client portal, where clients can pay it directly, and an email will be sent to your client notifying them that they have a new invoice available.
Create Beautiful Photography Invoices in 3 Easy Steps
Select Template & Customize
Enter Invoice Details
Calculate Cost & Send
7 Types of Invoices for Photographers
Whether you charge a reservation fee to book sessions in your calendar or you package your services together, HoneyBook has the templates you need to create stunning invoices for each and every client. This collection of photography invoice templates includes:
- Standard Invoice: Create a basic invoice to send out when you send over the final selection of images.
- Recurring Invoice: Manage client payment plans effortlessly, by sending monthly or bi-weekly invoices.
- Prepayment Invoice: Send deposit invoices when clients book a session.
- Time-Based Invoice: Easily create and send invoices for your hourly packages.
- Credit Invoice: Update clients when you issue refunds or when their accounts have positive balances.
- Debit Invoice: Notify clients when payments are due and when they’re overdue.
- Mixed Invoice: Share account charges and credits on the same billing statement.
Why Do Photographers Need Online Invoices?
Get paid fast
Even if you don’t send over a final selection of images until your invoice has been paid, waiting on client payments can be a little frustrating and stressful. (After all, you’ve sunk hours into photographing and editing to get the collection looking just right.) But with HoneyBook, you can easily speed up client payments by sending online invoices, accepting online payments, and emailing out automatic reminders.
Deliver an Amazing Client Experience
Let’s face it. Your clients are looking for an extremely personalized experience. In fact, many want to feel like they’re your only client. Using HoneyBook, you can make that happen by personalizing all of your documents to individual clients. You can use smart fields to tailor proposals and contracts. You can add photos from a client’s session to their invoices, and you can add your own branding to every document and space.
Simplify Taxes, Discounts & Installments
You don’t have the time to calculate tax percentages or manually recreate invoices for payment plans. You have shoots to plan, sessions to book, clients to photograph, and images to edit. If you use HoneyBook, you don’t have to. You can simply check a few boxes and click a button and HoneyBook will do all the math for you -- perfectly, every time.
Capture More Moments
Whether you love capturing love stories, new beginnings, exciting milestones, or a little bit of everything -- you prefer to be behind the camera, not creating invoices from scratch. HoneyBook is here to make sure you can spend more of your time doing what you love most by providing you with invoice templates, sending automatic payment reminders, and processing payments seamlessly.
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FAQs
What should be in a photographer invoice?
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Do photographers get paid before or after?
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