Creating an invoice is pretty simple, but finding a good invoicing software can be a tougher task. A
great software can mean the difference between getting paid on time and spending hours collections
thousands in outstanding payments.
Here are five key things to look for in an invoicing software:
Flexible invoice templates: In order to save time, look for a software with plug-and-play templates
that you can save online for your records, duplicate for new customers, tweak as needed and send
easily. For on-the-go invoicing, take a look at the top-rated HoneyBook app.
Online payments: Sending an invoice is only the first step in collecting client
customers to immediately pay online via credit card or bank transfer increases your likelihood of
getting paid quickly and on time. Platforms like HoneyBook enable clients to review, sign, and pay
online in under a minute.
Payment scheduling: For freelancers and small businesses that charge retainers or
payments, the ability to set up a payment schedule is critical. A great invoicing software will
allow you to pre-define a payment schedule and prompt your client to pay on scheduled dates.
HoneyBook, for example, allows businesses to divide payments by percentage (ie: three payments of
33% each, where $1500 is broken up into $500 payments) or lump sums (i.e.: three payments, where a
$500 retainer is the first payment, followed by two $200 payments). Learn more about invoices with
payment schedules here.
Automated payment reminders: Invoicing software with automatic payment reminders
can save critical
amounts of time and business-saving amounts of money. Take it from this photographer who used
payment reminders on HoneyBook to recover $14,000. HoneyBook allows users to send up to three
automatic reminders - seven days before a payment is due, one day before a payment is due and two
days after a payment is due. Learn more about setting up payment reminders here.
A friendly integration with Quickbooks: Invoicing software that integrates with
Quickbooks by Intuit
helps consolidate your transactions and bookkeeping into one business platform. HoneyBook seamlessly
integrates with three versions of Quickbooks (Plus, Essentials, Simple Start) in the U.S. and
Canada. When using HoneyBook and Quickbooks, your invoices will automatically sync to your
Quickbooks Online account, as soon as a customer submits a payment. If you have multiple payments
making up one invoice, your Quickbooks will update after each payment. Take a look at this 60 second
set up for the HoneyBook and Quickbooks integration.