Creating an invoice is pretty simple, but finding a good
invoicing software can be a tougher task. A great software
can mean the difference between getting paid on time and
spending hours collections thousands in outstanding
payments.
Here are five key things to look for in an
invoicing software
:
Flexible invoice templates: In order to
save time, look for a software with plug-and-play templates
that you can save online for your records, duplicate for new
customers, tweak as needed and send easily. For on-the-go
invoicing, take a look at
mobile invoicing
on the top-rated HoneyBook app (available on
iOS
and
Android
).
Online payments: Sending an invoice is only
the first step in collecting money from clients or
customers. Allowing customers to immediately pay online via
credit card or bank transfer increases your likelihood of
getting paid quickly and on time.
Online payment software
like HoneyBook enables clients to review, sign, and make
payments quickly and easily online, from any device.
Payment scheduling: For freelancers and
small businesses that charge retainers or collect multiple
payments, the ability to set up a payment schedule is
critical. A great invoicing software will allow you to
pre-define a payment schedule and prompt your client to pay
on scheduled dates. HoneyBook, for example, allows
businesses to divide payments by percentage (ie: three
payments of 33% each, where $1500 is broken up into $500
payments) or lump sums (i.e.: three payments, where a $500
retainer is the first payment, followed by two $200
payments). Learn more about
online invoices and payment schedules
.
Automated payment reminders: Invoicing
software with automatic payment reminders can save critical
amounts of time and business-saving amounts of money. Take
it from
this photographer
who used payment reminders on HoneyBook to recover $14,000.
HoneyBook allows users to send up to three automatic
reminders - seven days before a payment is due, one day
before a payment is due and two days after a payment is due.
Learn more about setting up payment reminders
here
.
A friendly integration with Quickbooks:
Invoicing software that integrates with Quickbooks by Intuit
helps consolidate your transactions and bookkeeping into one
business platform. HoneyBook seamlessly integrates with
three versions of Quickbooks (Plus, Essentials, Simple
Start) in the U.S. and Canada. When using HoneyBook and
Quickbooks, your invoices will automatically sync to your
Quickbooks Online account, as soon as a customer submits a
payment. If you have multiple payments making up one
invoice, your Quickbooks will update after each payment.
Learn more about
integrating HoneyBook with QuickBooks
.