Top Tips for Improving Your Business Writing Skills

Whether you’re reading a text, an email, a blog post or even this article, the world has become dominated by written or typed words. Such a task can be so difficult to master and it’s sometimes easy to overlook how important it is to write in a proper and professional manner, especially if you’re representing a business.  It can take years to perfect the art of business writing, but, to help get you on your way, here is eight tips and tricks to teach you some of the skills you need to be the best.

better business writing skills

Define the Purpose

Before you sit down and begin writing, whether you’re pencilling, typing or even using a typewriter, define the purpose of your text. What message are you trying to conceive? Are you creating an email for potential customers? Are you attempting to contact other business owners as prospective partners? Are you trying to promote a product? Whatever it is that you’re trying to do, make sure that have that objective clear in your mind.

Define Your Audience

Going hand in hand with the comment above, you need to be fully aware of who are you trying to communicate with. If you’re trying to promote a product to customers, what kind of customers are they? Are they children? Teenagers? Young adults? Parents? Business owners? People in relationships? Single people? By defining your audience, you’ll be able to use the precise language and sentence structure to effectively get through to them.

Plan Your Approach

Make sure you get yourself organised and prepared before writing a word. Get all the information you need in front of you so you can sit and solidly work, without having to get up and keeping moving whilst trying to find that elusive sales sheet you’re trying to write about.

Be Precise

Nobody likes to read an article that goes on and on about nothing and ends up trailing off the original point, especially not your customers and clients. Be precise with your writing and ensure you use concise words. When writing, a great practice to adopt is to work to a word limit. 200 words is a good starting point for an email. To monitor your word count, use an online tool such as Easy Word Count.

Edit, Edit, Edit

This is quite possibly the most important aspects to consider when business writing. You’re never going to get it right first time. Write out your draft and go for a break. When your return, re-read your document and you’ll be surprised at how much you want to change. If you’re not confident in your editing skills, or not sure what you’re looking for while editing, use an online service such as Boom Essays or Essay Roo. These writers can provide professional feedback on your work, enabling you to learn while your work.

Be Correct

It looks unprofessional if customers are reading your work and it’s riddled with mistakes and typos. Before sending any of your work, also make sure it is grammatically correct and accurate. Read through several times to make sure everything is right. If you’re not sure what you’re looking for, you can use an online service such as Paper Fellows that can help you to learn the ins and outs of grammar checking.

Get Help If You Need It

In some cases, you may be drafting out a very important document that you cannot afford to get wrong. If you don’t feel confident enough to draft and write these kinds of documents out yourself, no worries, there are a tonne of online services waiting to help you. Web sites such as UK Writings and Academized can handle your custom business writing assignments for a small cost, giving you the freedom to concentrate on more important things.

Be Professional

At the end of the day, your business writing is a form of communication from your business. People expect this writing to be as professional as you are. By using online tools such as Cite It In and Convert Case, you can be sure that your business writing looks professional and elite, giving across the image that your business deserves.

Mary Walton

Mary Walton is a business writer and editor. She blogs on Simple Grad, educational website for students.

9 comments

  1. Nice tips for writing thanks you

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  2. I really happy found this website eventually.. Really informative and inspirative nice post thank you for sharing with us.

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  3. I think this would be beneficial for most of the people.

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  4. I am happy to find this post very useful for me, as it contains lot of information. I always prefer to read the quality content and this thing I found in you post. Thanks for sharing.

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  5. Useful and practical skills. I think more people should follow them. Being a student I often consult paper writer to get more academic writing tips.

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  6. Hey really thanks dear for sharing this amazing post.

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  7. When I originally left a comment I seem to have clicked the -Notify me when new comments are added- checkbox and now every time a comment is added I get four emails with the exact same comment. Is there a way you are able to remove me from that service? Thank you!

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    1. Sobrina Pies

      Hi WritingPearl, unfortunately, I don’t see an option to change that, apologies!

      Reply

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